FREQUENTLY ASKED QUESTIONS


General & Services

What exactly does BAMS Bookkeeping & Consulting do?

Think of us as your external back-of-house financial department. We handle everything from daily transaction categorization, bank and credit card reconciliations, and payroll processing, to multi-channel sales integrations, state-level sales tax tracking, and year-end tax preparation prep. We clean up the data chaos so you can make decisions based on real, accurate numbers.

Do you handle my actual tax filings?

We specialize in year-round bookkeeping and financial consulting, meaning we keep your books permanently audit-ready and immaculate. While we do not file corporate income tax returns, we work hand-in-hand with your existing Certified Public Accountant (CPA). When tax season arrives, we deliver a flawless, balanced ledger directly to them—saving you money on CPA hourly cleanup fees and maximizing your tax deductions.

What industries do you specialize in?

We have deep, specialized expertise in several highly regulated, high-velocity sectors, including:

  • Home & Community-Based Services (HCBS) agencies (Medicaid billing, EVV tracking, and cost reports)

  • Healthcare & Private Medical Practices (HIPAA-compliant workflows and insurance reconciliation)

  • Restaurants & Hospitality (POS syncing, tip-pooling, and prime cost tracking)

  • E-commerce & Digital Retail (Multi-channel sales, COGS, and sales tax nexus tracking)

  • Professional Services & Agencies (Project profitability, retainers, and billable hour tracking)

Onboarding & Process

My current books are a complete mess. Can you still help me?

Absolutely. In fact, "historical cleanups" are one of our core specialties. Whether your accounts haven't been reconciled in six months or three years, or you've accidentally mixed personal and business expenses, don't panic. We will systematically audit your past transactions, fix software errors, tie out your balances, and establish a clean financial baseline.

How do we send our financial documents to you?

We are completely cloud-based and paperless. We will set you up with secure, encrypted document collection tools (like Dext or Hubdoc) where you can quickly upload receipts, invoices, or vendor bills directly from your phone or email.

Will I lose control of my business bank accounts?

Never. We operate with strict "read-only" access to your bank feeds and merchant processors solely to pull statements and match transactions. We do not have authorization to move money, withdraw funds, or sign checks. You maintain absolute control over your capital at all times.

What exactly does BAMS Bookkeeping & Consulting do?

Think of us as your external back-of-house financial department. We handle everything from daily transaction categorization, bank and credit card reconciliations, and payroll processing, to multi-channel sales integrations, state-level sales tax tracking, and year-end tax preparation prep. We clean up the data chaos so you can make decisions based on real, accurate numbers.

Do you handle my actual tax filings?

We specialize in year-round bookkeeping and financial consulting, meaning we keep your books permanently audit-ready and immaculate. While we do not file corporate income tax returns, we work hand-in-hand with your existing Certified Public Accountant (CPA). When tax season arrives, we deliver a flawless, balanced ledger directly to them—saving you money on CPA hourly cleanup fees and maximizing your tax deductions.

What industries do you specialize in?

We have deep, specialized expertise in several highly regulated, high-velocity sectors, including:

  • Home & Community-Based Services (HCBS) agencies (Medicaid billing, EVV tracking, and cost reports)

  • Healthcare & Private Medical Practices (HIPAA-compliant workflows and insurance reconciliation)

  • Restaurants & Hospitality (POS syncing, tip-pooling, and prime cost tracking)

  • E-commerce & Digital Retail (Multi-channel sales, COGS, and sales tax nexus tracking)

  • Professional Services & Agencies (Project profitability, retainers, and billable hour tracking)

Software & Security

Which accounting platforms do you use?

We are certified specialists in QuickBooks Online and Xero. If you are already utilizing these platforms, we will perform a thorough structural audit to optimize your setup. If you are currently operating on manual spreadsheets or legacy desktop software, we will seamlessly manage your migration to the cloud.

How do you protect my sensitive financial data?

Data security is our top priority. We use enterprise-grade, bank-level encryption protocols across all our communication and software integrations. For our healthcare clients, we design custom data workflows that strictly isolate Protected Health Information (PHI) to guarantee absolute HIPAA compliance.

Costs & Investment

How much do your bookkeeping and consulting services cost?

We do not believe in unpredictable hourly billing that penalizes efficiency. Instead, we offer transparent, fixed monthly pricing tailored entirely to the complexity of your business, transaction volume, number of accounts, and specific payroll needs. You will always know exactly what your investment is upfront—no surprise bills.

Why should I hire BAMS instead of keeping it in-house or doing it myself?

Doing it yourself costs you valuable billable hours that should be spent scaling your brand or serving patients/clients. Hiring an in-house employee triggers heavy overhead expenses, including salary, benefits, office space, and payroll taxes.

Partnering with BAMS gives you access to a team of dedicated, specialized financial experts for a fraction of the cost of a full-time hire. We remove compliance anxiety, protect your cash flow, and ensure your business runs smoothly week-in and week-out.

Ready to get started?

Let’s take the stress of financial management completely off your plate.

Schedule Your Free Financial Strategy Consultation